Producer Coordinator (Free Range)

Reports to: Head of Commercial & Head of Farms
Location: On‑site in Kent (3 days/week) + farm visits across the region (2 days/week)
Contract: Permanent | Hours: Full‑time
Posting date: 11-03-2026

Role purpose

This role is the primary link between our egg‑packing business and our contracted free‑range and organic producers. You’ll support producers’ day‑to‑day, keep them compliant with industry codes of practice and ensure the practical nuts‑and‑bolts—audits, sampling, packaging and data—run like clockwork. The result: assured supply, accurate forecasts and great relationships that drive performance for both farm and packer.

Key responsibilities

Producer liaison & support

• Act as first point of contact for contracted producers; coordinate flock dates, placements, depletions and routine queries.
• Triage and resolve daily issues from producers promptly, escalating to Technical/Commercial/Farms teams where needed.
• Attend relevant trade events to maintain relationships and market awareness.

Assurance, audits & compliance

• Plan and arrange producer internal audits (Feed mills, rearing and laying for contract farms), including auditor scheduling and hotel bookings (c. 50 audits/year).
• Maintain an always‑current register of Lion Code and RSPCA Assured certificates for all contract farms; file copies in company systems.
• Keep the databases up to date with flock planning and performance data.
• Co-ordinate sampling for Contract Free Range farms
• Track barcodes for contract free‑range sites; issue/replenish label/barcode supplies to producers.
• Obtain and securely store required passports / movement documents and other compliance paperwork. Keep accurate digital records for audits, sampling, certificates and farm correspondence; ensure data is complete, timely and audit‑ready.

Packaging & materials coordination

• Schedule weekly packaging dispatches for contract farms; ensure the right formats and quantities arrive OTIF.
• Monitor usage and resolve packaging issues quickly; liaise with suppliers and site teams to prevent shortages or wastage.
• Manage ancillary supplies to contract farms control stock and reordering.

Data, forecasting & reporting

• Update production vs forecast weekly; highlight risks/opportunities and variances.
• Build and maintain rolling volume forecasts for Free Range, Barn, Colony and Organic across all farms in scope.
• Weekly reconciliation of egg, feed and animal stocks using company databases.
• Updating flock placements and bird movement plans. Replacement chick and vaccine procurement.

Continuous improvement & new supply

• Identify recurring issues and propose fixes (process tweaks, supplier changes, training needs, dashboards).
• Support the recruitment and on‑boarding of new free‑range producers when required, ensuring standards and documentation are in place before first supply.

KPIs (what success looks like)

• Audit plan adherence: % of Lion/RSPCA audits completed on time; non‑conformances closed within target days.
• Compliance data timeliness & accuracy: On‑time submissions to the BEIC portal (flock events, Featherscore / mortality at 40/70 wks), salmonella results filed within SLA.
• Packaging service: OTIF deliveries to contract farms; packaging issue resolution time; stockouts = zero.
• Forecast quality: Weekly bias for FR/Barn/Colony/Organic; variance explained each week.
• Producer experience: Producer satisfaction/relationship score; number of recurring issues reduced quarter‑on‑quarter.
• On‑boarding: Time‑to‑ready for new producers with all compliance documents in place.

Candidate profile

Essential

• Experience in poultry/egg, dairy, or similar farm‑assured fresh food supply chains in a field, technical, supply or liaison role.
• Familiarity with BEIC Lion Code and RSPCA Assured requirements.
• Exceptionally organised project‑planner: can juggle audits, sampling, packaging and data without dropping balls.
• Confident communicator who can build rapport with producers while holding the line on compliance.
• Strong spreadsheet skills; comfortable maintaining trackers/forecasts and filing evidence logically.
• Full UK driving licence and willingness to travel across the region with occasional overnights

Desirable

• Practical farm background or previous field‑officer/assurance coordinator experience.
• Internal auditing experience. Food safety training. Experience in document control.

Qualifications

• Relevant vocational or degree background (agriculture/animal science/food or equivalent experience).
• Right to work in the UK.

Ways of working

• Three days on‑site in Kent; two days visiting farms; flexibility around audit schedules and sampling windows.
• Adherence to biosecurity protocols on all farm visits, company PPE and hygiene policies.

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